Events Co-ordinator

Annual Salary - £24,698

Hours per week (full time) – 35 hours

34 days’ annual leave

Thank you for your interest in the position of Events Co-ordinator at Kent Students’ Union Trading Ltd (KUTL); KUTL is the commercial arm of Kent Students’ Union. We are a vibrant, student-led organisation with a bright future ahead of us. After a challenging few years, we are going from strength to strength with a renewed focus and energy to amplify the voice of our members and ensure they have a fantastic student experience. 

We are there through their university journey. Our amazing staff and volunteers work towards improving their experience, whether it’s helping them with their studies, practicalities of life or to have fun.

Kent Students’ Union operate a range of services for students at the Canterbury Campus of The University of Kent Retail shops, a Bar, a Café, a Nightclub and a children’s nursery.

We’re excited to be re-launching our Give it a Go programme which delivers one-off events and activities to our diverse study body with the aim of building connections and supporting students feel settled. We’re also wanting to enhance what we deliver for open days and offer holder days to showcase why students should choose Kent. As a result, we are looking for someone who is innovative, creative and experienced delivering events, someone who is proactive and able to work independently but can also collaborate well with other departments. The postholder will be required to work weekends and evenings as necessary to support open days and other events, and must be flexible in their approach to working hours.

How to apply

Application and Selection Process and Timetable

Position Advertised: 1^st September 2025

Applications Close: Sunday 28th September 2025

Shortlisting: w/c 29^th September 2025

Interviews: w/c 13^th October 2025

Applications

To apply: Please submit your application on our recruitment portal at ksu.co.uk/careers, to include a copy of your CV.

Please ensure that you pay particular attention in your application to detailing how your experience meets the requirements of the person specification and why you are interested in the position. If you have any questions about using the recruitment portal, please email kentunionrecruitment@ksu.co.uk.

Website

Kent Students’ Union’s website contains further background information about Kent Students’ Union to help potential applicants. Potential applicants are encouraged to look at the website prior to applying; the website address is www.ksu.co.uk.

Further Information and Questions

If you require further information, please contact:

Name Rebecca Green

Job Title Director of Student Engagement and Advocacy

Contact Number – 01227 824200

Email address r.j.green@kent.ac.uk

Duties and Responsibilities

Operational Duties

To oversee and co-ordinate our Give it a Go Programme, ensuring a variety of safe, inclusive and engaging events, trips and opportunities are delivered across the year. Day to day activities might include planning, setting up and delivering events through a small student staff team, liaising with our marketing department to promote the programme, monitoring attendance, seeking student feedback and completing risk assessments and ensuring the safety of attendees. To co-ordinate our presence at Arrivals Weekend and deliver a series of events as part of Welcome Week including supporting the delivery of Welcome Fair. To co-ordinate Kent Student Union’s presence at University Open Days and Offer Holder Days held on Saturdays, ensuring they are staffed, interactive and showcase Kent Students’ Union’s impact on the student experience to prospective students. To support the delivery of wider KSU events as and when required such as Summerball.

People Responsibilities

To recruit and manage a small team of student staff to deliver the Give it a Go Programme. To co-ordinate the work and monitor the workloads of student staff, ensuring that staff levels are adequate and efficient. To undertake performance reviews of student staff, in line with Kent Students’ Union policy. To effectively lead, coach and mentor people to help achieve their own potential. To actively review, plan and evaluate individual training needs, encouraging a learning and development culture.

Financial Responsibilities

● To manage the budgets for, Give it a Go and Open days/Offer Holder Days , ensuring adherence to Kent Students’ Union’s financial procedures. To maintain financial controls and ensure that the Finance Department receives all relevant financial information promptly, in accordance with Kent Student Union’s financial procedures.

Expected Behaviours

To attend training sessions, and appropriate meetings as and when required by Kent Students’ Union. To contribute to the positive image of Kent Students’ Union with students, the University, and the local community. To ensure systems are in place to reduce Kent Students’ Unions’ impact on the environment. To act as an ambassador for Kent Students’ Union and show loyalty to the organisation, abiding by the Union’s Constitution, policies, and procedures. To undertake other tasks and responsibilities compatible with the level and nature of the post as required by your manager from time to time to support the achievement of Kent Students’ Union’s strategic plan. It is expected that the post-holder will be in attendance for Open Days and Offer Holder Days held on Saturdays, some evening work is also expected. Whilst not essential, it would be of benefit if the post-holder had a driving licence.

This job description does not form part of the contract of employment.

What we’re looking for

Qualifications	Essential	Desirable	Tested at Interview	Tested at application
GCSE English and Maths (grade C / 4 or above), or equivalent.	X			X
Experience
Experience of managing people (paid staff or volunteers) to deliver outstanding results.		X	X	X
Experience of financial management		X	X	X
A track record of working with a variety of internal and external stakeholders and building effective relationships		X	X	X
Experience of promoting and delivering a wide range of events	X		X	X
Knowledge
A good knowledge of health and safety legislation and best practice in the management of health and safety including the completion of risk assessments.		X	X	X
An understanding of the current issues affecting higher education institutions and students		X	X	X
Skills and Abilities
Sound judgement and ability to handle competing priorities and a challenging workload in a pressurised environment	X		X	X
Skilled and committed user of IT, enabling efficiencies and improved service using technology.		X	X	X
Good verbal and written communication skills, with the ability to relate and communicate effectively with people at all levels.	X		X	X
Values & Behaviours
An effective and highly capable individual who is punctual, friendly and has a positive attitude and takes pride in their own work.	X		X	X
Evidence of commitment to continuing personal and professional development	X		X	X
A firm commitment to equality of opportunity; an individual who values diversity, shows respect for all people and works well with people who have different ideas, perspectives, and backgrounds	X		X	X
A team player, who helps others to build a successful team, celebrates others’ successes and supports others to achieve individual and team goals	X		X	X

About the role

Summary of terms

• This is a full-time position.

• The contracted hours are 35 hours per week

• This post will be based at the University of Kent, Canterbury Campus.

Salary

The salary for this post is: £24,699 plus a Performance Related element based on targets and objectives.

Probationary arrangements

This post is subject to a 6-month probationary period, with 1, 3 and 6-month reviews.

Notice Period

The notice period for this position is: 4 weeks

Annual Leave Entitlement

The post holder is entitled to 34 days’ leave; this is inclusive of 6 ‘customary days’, normally taken over Christmas, and the 8 statutory leave days for England. (full-time equivalent).

Pension

Staff who are ‘eligible jobholders’ (subject to the eligibility criteria as determined by the government from time to time) are automatically enrolled into the NEST Pension Scheme. NEST is a workplace pension scheme set up by the government but run independently as a trust. Your contribution to the scheme is 5% of the pensionable salary you receive each month, which is based upon your annual salary, and KUTL’s contribution is 3% of this pensionable salary.

Hours of Work

The contracted hours are 35 hours a week, with flexibility over work hours and times.

Work-Life Balance

Kent Students’ Union is committed to facilitating a healthy work-life balance and has cutting edge flexible working policies.

Equity, Diversity & Inclusion

We have recently implemented our new EDI strategy 2023-28 the Strategy is here to ensure equity and inclusion are a priority for Kent Students’ Union. Please see the full document here Link

Annually we review racial diversity within our workforce and it is a key priority for us to improve racial and ethnic diversity amongst our workforce, and as such we particularly welcome applications from Racially and Ethnically Marginalised People (REMP) and have introduced a REMP Priority Interview Scheme.

Pre-employment checks

All job offers are conditional on the receipt of two satisfactory references.

We are also obliged to check your identity and obtain proof of your right to work in the UK, which you will be asked to provide at interview if you are successfully shortlisted.

Induction and training

All new staff benefit from an induction from the HR Team and their own team, as well as ongoing support and personal development.